The suggested checklist below will hopefully encourage more people to feel confident about volunteering to be weekend organiser.
Prior to the LWRG social (so you are able to give info at the social):
 | Get hold of the locals / dig deep co-ordinator contact details from Martin |
| Check what / where the accommodation is and the key arrangements? |
| Where is the nearest public transport, supermarket, pub for meeting on Friday night |
| What is the purpose of the weekend - i.e. what is the site job list? |
| How many people do you need for the weekend? what skills mix? (machine drivers, chainsaw operator, brickies, etc) |
| What tools do we need to bring in the van? |
| Are we catering for ourselves? |
| Do we expect local support to run the site or do we need a site leader? |
| Is there a wet weather plan? |
| Pre dig ring around / email to get rough numbers (up to date LWRG list via Martin) |
| Who will be driving the minibus? |
| Decision for what time the minibus needs to head back to London to be there by 8pm. (also important for the local society to know this as it may affect the job list etc) |
Prior to the dig:
| Final ring around / email a few days before the dig to confirm numbers |
| How are people getting there? Need to pass numbers onto the minibus driver, arrange public transport pick-ups |
| Thoughts about what to cook on Saturday evening- meat eaters / veggies |
| Organise for the shopping to be done, based on £6 per head for the full weekend (usually done on the Friday but may be done on Saturday as long as you have brought enough for breakfast-and also evening Toast!!!! |
| If you have more / less numbers than you think you have work for, check with the locals or dig deep co-ordinator as you may need to alter the work / catering accordingly |
| Organise for the catering kit / tools to be picked up from Dorothy's using the minibus (if appropriate also include kit to be painted) |
| Organise for the First aid kit to be checked |
On the weekend:
| Collect the key and meet people at the accommodation / pub |
| Liase with the site leader to make sure everyone knows what they are doing, where, and when - this will give you an idea for meal times |
| Organise for someone to do meals |
| Saturday night collect monies owed for food (£1 for breakfast, £1 for lunch, £2 for evening meal) plus minibus fuel, any extra after the receipts have been paid return to Lesley |
| Any items purchased for the local society / hired should be reimbursed |
| Decide what packing up is needed on Sunday |
| Make sure kit is cleaned and returned to Dorothy's |
And finally....
| Write a dig report! |
| Complete the Outdoor Activities insurance form and e-mail it to insurance@waterways.org.uk |